Taras Verkhoglyad
Sales Development Representative, Arloid Automation

A HVAC Performance Checklist for Building Managers

Harnessing the full potential of key building assets depends on the actions you take on a regular basis. For building managers, achieving peak HVAC performance requires a holistic approach spanning everything from duct cleaning and preventative maintenance to equipment upgrades and technological enhancements. Promising better efficiency and lower emissions, doing so is a financial and environmental imperative.

Arloid develops and deploys some of the world’s most advanced AI. We work within a broad spectrum of sectors including healthcare, expo, education and distribution, revolutionising the energy efficiency of HVAC with our cutting-edge solution.

In this guide, we outline some of the key checks and actions building managers should be taking to guarantee better performance.

Why Create a HVAC Checklist?

Reduced Utility Bills

Adhering to an in-depth HVAC performance checklist ensures the assets are always operating at their best. As a result, you’ll see better efficiency and reduced wastage throughout the building. In the light of our current cost of living and energy crisis, any measures building managers can take to cut utility costs are highly sought-after.

Lower Risk of Downtime

By keeping HVAC equipment in excellent working order at all times, you’ll be reducing the risk of significant downtime and disruption to the operations of your building. For building managers, ensuring the smooth function of their premises is mission critical, and HVAC preventative maintenance should therefore be a key concern.

Extend Asset Lifecycle

To extend our previous point, keeping up-do-date with a rigorous HVAC checklist means extending the lifespan of your building assets and systems. That means you’ll need to replace them less frequently, saving money and ensuring you achieve true value from your investment.

Improved Occupant Comfort

It goes without saying, but when HVAC performs at its best, occupants are comfortable and content. They are neither too hot nor too cold, and they can carry out their role or purpose within the building effectively – unhindered by discomfort.

Smaller Carbon Footprint

Finally, and perhaps most importantly, keeping HVAC in check is fundamental to the sustainability of your building. By making sure HVAC equipment is operating in the most energy efficient way, you’ll be minimising the carbon footprint of your organisation, and perhaps even moving closer to net zero.

HVAC for Building Managers – A Guide to Maximising Building Energy Efficiency >

HVAC Checklist for Building Managers

Your HVAC checklist will vary depending on the specifics of the building in question. However, here are some key points you’ll want to cover.


Any debris or dust in ductwork and filters can hinder airflow throughout the system, leading to inefficient performance. As a result, you may see higher operating costs and larger carbon emissions – both of which can be limited with regular cleaning. In fact, according to the Carbon Trust, cleaning fans, filters, and air ducts is estimated to improve HVAC efficiency by up to 60%. For most building managers, sustainability and budget is at the top of their priority list now more than ever, making scheduled and diligent cleaning procedures an absolute necessity.


It doesn’t stop at cleaning. HVAC systems need regular preventative maintenance to ensure all components are operating effectively. Your maintenance plan should cover: replacing filters, visual inspections of all components, checking for carbon monoxide leaks in heating elements, lubrication of moving parts, checking for blockages, testing thermostats, gas pressure, electrical connections, and heat pumps, and checking refrigerant levels. The evidence is clear; without effective maintenance, HVAC energy consumption can increase by up to 30%!


When it comes to HVAC energy efficiency, ensuring you have sufficient high quality insulation in place can make a big difference to its performance – particularly around heated parts of the system. Without proper insulation around pipework, boilers, and other components, significant amounts of energy will be wasted, and the system will have to work much harder to maintain internal conditions. Make sure as part of your HVAC performance checklist you are installing insulation, checking up on existing measures, and making any replacements necessary to keep it in good order.


Building managers have a world of potential at their fingertips. By harnessing the power of smart technology as part of your HVAC checklist, you’ll see vastly superior performance from your system. Our AI works proactively in real time by processing live data and zoning HVAC into distinct microclimates to take nuanced, intricate control of conditions. With this smart technology in your arsenal, achieving peak performance, and hitting all your efficiency and emissions targets is easier than ever before. In fact, Aroid’s smart solution to HVAC optimisation has helped clients across the globe – in an array of different climates – achieve energy and cost savings of up to 40%.

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Transform Your Building’s HVAC Performance with Innovative AI

Achieving effective HVAC control isn’t difficult; it depends upon adhering to a checklist of actions – many of which are easy to implement. Our AI technology takes the stress out of HVAC management, offering a smart, proactive and energy efficient way to optimise system performance – all with no capital expenditure and zero disruption deployment. If you’re ready to discover how our solution can benefit your premises, contact us today today!

Read next: 5 Ways to Improve Your Building’s HVAC Strategy

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